In accordance with Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as the GDPR, the Director of the Institute of Bioorganic Chemistry of the Polish Academy of Sciences informs that:
- ADMINISTRATOR
The administrator of the collected personal data is the Institute of Bioorganic Chemistry of the Polish Academy of Sciences in Poznań, with its registered office at ul. Z. Noskowskiego 12/14, 61-704 Poznań, tel. 61 852 85 03, e-mail: ibch@ibch.poznan.pl (hereinafter referred to as the Institute). - DATA PROTECTION OFFICER
The Administrator has appointed a Data Protection Officer who can be contacted in writing by traditional mail at the Institute’s address: Data Protection Officer, Institute of Bioorganic Chemistry of the Polish Academy of Sciences in Poznań, located at ul. Z. Noskowskiego 12/14, 61-704 Poznań, or by sending an email to: dpo@ibch.poznan.pl. - PURPOSES AND BASIS FOR THE PROCESSING OF PERSONAL DATA
Personal data is processed for the following purposes:- the performance and execution of the contract (legal basis: Article 6(1)(b) of the GDPR) – signatories,
- the fulfillment of the controller’s obligations under tax and accounting regulations (legal basis: Article 6(1)(c) of the GDPR) – signatories and employees,
- the possible establishment and pursuit of claims, including defense against them (legal basis: Article 6(1)(c) and (e) of the GDPR) – signatories and employees,
- indicating contact persons (legal basis: Article 6(1)(e) of the GDPR) – employees.
- CATEGORIES OF PERSONAL DATA
The controller processes the following personal data: name and surname, title, position, signature. - PERIOD OF STORAGE OF PERSONAL DATA
Personal data will be processed by the Institute:- for the period necessary to achieve the objectives resulting from the implementation and settlement of the cooperation agreement,
- in the event of a complaint – for the duration of the complaint proceedings,
- for the purpose of protection against claims – for a period of 6 years or until the expiry of the limitation period for potential claims arising from the agreement or other title,
- for 5 years from the end of the calendar year in which the payment deadline expired, in accordance with the provisions of the Tax Ordinance.
- RECIPIENTS OF PERSONAL DATA
Personal data may be disclosed to authorized employees of the Institute, entities through which the controller pursues its objectives on the basis of a concluded agreement, and may also be made available to entities authorized under the law. - THIRD COUNTRIES OR INTERNATIONAL ORGANIZATIONS
The data will be transferred to an organization with servers located in the United States, pursuant to a cooperation agreement between us, in relation to which an adequate level of protection of your personal data has been established – pursuant to the decision of the European Commission of July 10, 2023 (EU-US Data Privacy Framework, New Privacy Shield). – Microsoft 365. For information on data security measures and how to obtain a copy of these measures or where they are available, please contact our Data Protection Officer. - RIGHTS OF DATA SUBJECTS
The data subject has the right to:- access personal data and receive a copy thereof,
- rectify personal data,
- restrict the processing of personal data,
- erase personal data,
- transfer personal data to another controller.
The above rights may be exercised by writing to our registered office or to dpo@ibch.poznan.pl. The possibility of fulfilling the request will be considered on a case-by-case basis.
- PROVISION OF PERSONAL DATA
The provision of data is necessary for the conclusion and performance of the Agreement. - SOURCE OF PERSONAL DATA
Personal data has been obtained directly from a natural person or from an entity with which the Controller has signed an agreement. - RIGHT TO OBJECT
A natural person has the right to object to the processing of their personal data by writing to our registered office or to dpo@ibch.poznan.pl. The possibility of fulfilling the request will be considered on a case-by-case basis. - RIGHT TO LODGE A COMPLAINT
A natural person also has the right to lodge a complaint directly with the supervisory authority (President of the Personal Data Protection Office, ul. Moniuszki 1A, 00-014 Warsaw), stating the circumstances of the situation and their position on the matter.